Legal Secretary- Court of Claims

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

About Us:

The Ohio Attorney General’s Office has played a vital role in shaping Ohio’s past and present and the work it does today helps chart the state’s future. The office consists of nearly 30 distinct sections that advocate for consumers and victims of crime, assist the criminal justice community, provide legal counsel for state offices and agencies, and enforce certain state laws. In these and other capacities, staff members interact with tens of thousands of Ohioans each year.

The Ohio Attorney General's Office is currently seeking a motivated and hard-working individual for a Legal Secretary position in our Court of Claims Section, Columbus office. The talented individual will provide secretarial support while working in a collaborative team environment. This position will work a hybrid in-person/remote schedule.  There may be changes to this schedule based on training and operational needs.  The headquartered locations is 30 E. Broad St. Columbus, Ohio.

The successful candidate will perform a variety of clerical, administrative and legal support tasks for attorneys and other office staff. The duties for this position include, but are not limited to, the following:

-Performs highly confidential legal secretarial work for office attorneys

-Physically and electronically files briefs, motions and other documents in state and federal court

-Performs litigation support (e.g., preparation of exhibits, table of contents, table of authorities)

-From rough written or electronic instructions, produces typed copy of legal documents, confidential materials and correspondence (e.g., briefs, depositions, pleadings, letters, reports, tables, appendices, certificates of service) using Microsoft Office and other software applications

-Proofreads and corrects all materials prior to review by attorneys

-Composes or independently answers correspondence (i.e., correspondence of a routine nature which does not require interpretation of the policies or legal issues) to clients, staff or general public

-Schedules meetings/appointments

-Scans and processes mail for the section

-Answers main phone line within the section

-Makes travel arrangements for attorneys

-Submits travel authorizations/expense reports

The Court of Claims Defense (COCD) Section defends cases filed against the State of Ohio in the Ohio Court of Claims, and briefs and argues appeals of those cases in the 10th District Court of Appeals and the Ohio Supreme Court.  COCD cases involve a wide variety of claims, including premises liability, construction, intentional tort, negligence, medical malpractice, property loss or damage, employment discrimination, breach of contract, defamation, personal injury, wrongful death and wrongful imprisonment.

6 months' work experience performing legal secretary duties in a law firm or legal setting; 1 course or 1 month’s experience in public relations.

-Or completion of Associate's degree in secretarial/administrative professional science or closely related field from an accredited career school or community college; 1 course or 1 month’s experience in public relations.

-Or completion of Associate core coursework to qualify for a secretary/administrative assistant diploma/certificate or closely related field from an accredited career school or community college; 1 course or 1 month’s experience in public relations.

-Or completion of Bachelor's degree or higher in any related field; 1 course or 1 month’s experience in public relations.

-Or equivalent of Minimum Class Qualifications For Employment noted above.

Job Skills: Administrative support/services, Attention to Detail, Organizing and Planning, Responsiveness, and Teamwork

The Attorney General’s Office is a dynamic organization that offers career opportunities across many different disciplines to people from all backgrounds and experiences. We do not discriminate in any way. All people are equal under the law, and it is so at the AGO. This is a workplace where talent gains you entry and performance determines your career path.  Staff can join and lead employee resource groups and participate in online or in-person events to learn about the experiences of others.

Employees of the Attorney General's Office must have been in their current positions for at least 12 months in order to be eligible for consideration.

The Attorney General's Office may fill additional, similar positions as a result of this posting.

The Ohio Attorney General’s Office is an Equal Opportunity Employer.

AGO#\: 25-06-108

Selected candidate(s) will be subject to the following background checks:
Criminal history
Driving record
Taxes
Drug Test

In addition, an Internet search may be conducted of publicly available and job-related information through social media
(Facebook, LinkedIn, Twitter, etc.) or through the use of search engines (Google, Bing, etc.).